Privacy Notice

Soleil Foodservice Limited.
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‍Private Limited company registered in England under company number 5101442.

‍Registered address: 4 Wilkinson Business Park, Clywedog Road South, Wrexham Industrial Estate, Wrexham, LL13 9AE

‍VAT number: GB 728769381

‍Data Protection Officer: Andrew Kopp

‍Email address: gdpr (at) soleilfoodservice.com

‍Telephone number: 01978 263939

‍Postal Address:
Soleil Foodservice Limited
4 Wilkinson Business Park
Clywedog Road South
Wrexham Industrial Estate
Wrexham, LL13 9AE

This Privacy Information explains how we use your personal data: How it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

The personal data that we use is set out in Part 5, below.

Under the GDPR, you have the following rights, which we will always work to uphold:

• The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.
• The right to access the personal data we hold about you. Part 10 will tell you how to do this.
• The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.
• The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 11 to find out more.
• The right to restrict (i.e. prevent) the processing of your personal data.
• The right to object to us using your personal data for a particular purpose or purposes.
• The right to data portability: This means that if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means.  You can ask us for a copy of that personal data to re-use with another service or business in many cases.
• Rights relating to automated decision-making and profiling: We do not process personal data in this way.
• For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.

We may collect some or all of the following personal data (this may vary according to your relationship with us):

• Name;
• Address;
• Email address;
• Telephone number;
• Business name;
• Job title;
• Information about your preferences and interests

Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data will be used for or may be used for one of the following purposes:

• Providing and managing your account.
• Supplying our services to you. Your personal details are required in order for us to enter into a contract with you.
• Enabling the Sale of products to you.
• Communicating with you. This may include responding to emails or calls from you.
• Supplying you with information by email and/or post that you have opted-in to (you may unsubscribe or opt-out at any time by emailing gdpr (at) soleilfoodservice.com).

With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email and/or telephone and /or text message and/or post with information, news, and offers on our services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods;

• For a maximum of one year after we have collected it if we have not entered into a contract with you for the provision of services
• For a maximum of one year after the expiry of a contract with you for the provision of services, except for the following
• In the case of financial information, ten years after the expiry of a contract with you for the provision of services, in order to comply with HMRC regulations.

Your data may be stored and/or transferred in the UK, EU and approved Third Countries having Data Protection Adequacy (Canada & US). This means that it will be fully protected under the GDPR.

• We store all data in specific company applications unique to us
• All application access is via secure password or multi-factor authentication.
• Soleil password discipline and policy adhere to the high standards of IT security
• In line with our Data Retention Policy, your data is deleted once a) we no longer have a relevant use for it or b) it has passed the relevant expiry date

We will not share any of your personal data with any third parties for any purposes, subject to one important exception.

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

We may sometimes contract with the following third party to supply services to you on our behalf:

• WorldPay (UK) Limited: We use WorldPay to process payments taken from customers by credit card. WorldPay are provided with your email address, shopping cart information (including but not limited to quantities of products ordered) in which you are redirected to their site to provide personal financial data such as payment card numbers (credit card) to process the transaction. Soleil Foodservice Limited does not retain payment card numbers.
• BarclayCard (UK): We use BarclayCard to process payments taken from customers by credit card. BarclayCard are provided with your email address, shopping cart information (including but not limited to quantities of products ordered) in which you are redirected to their site to provide personal financial data such as payment card numbers (credit card) to process the transaction. Soleil Foodservice Limited does not retain payment card numbers.
• Barclays: We use Barclays bank to process Direct Payments and in some instances, we are required to provide Barclays your contact information to process payment. Only the required confirmation of transaction and sales information is retained after the transaction is completed.

If any of your personal data is required by a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 8.

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within 30 days and, in any case, not more than two months of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:

For the attention of The Data Protection Officer:

‍Email address: gdpr (at) soleilfoodservice.com
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‍Telephone number: 01978 263939
‍
‍Postal Address:
Soleil Foodservice Limited
4 Wilkinson Business Park
Clywedog Road South
Wrexham Industrial Estate
Wrexham, LL13 9AE

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be made available on our website at soleilfoodservice.com/privacy